Everything you need to know about how to apply for ELC programs and what to expect after you have submitted an application.

Before you apply, please ensure that:

  • Your student meets our minimum age requirements.

  • Your student meets our minimum English level. If you’re not sure, please have them complete a very short online test to confirm their minimum level.


How to apply online

  1. Visit our website at continuingstudies.uvic.ca/elc

  2. Click on LOGIN at the top-right of the webpage.

  3. Create a password. Your username will be the email we have for you on file. If you do not already have a password, please contact elc@uvcs.uvic.ca. You will be emailed a link that will allow you to generate a password for your account.

  4. Login to your account using your email (username) and password.

  5. Click on ELC applications on the left side of the webpage.

  6. Fill out the online application.

  7. Arrange payment of application fees and deposits.


How to pay program fees

To process your application, we require the following fees:

  • $150- Non-refundable application fee

  • $250- Homestay application fee (if applicable)

  • $350- Deposit per program (part of tuition, not an additional cost)

_______

CAD $750

Our registration team will confirm your student’s place in the program and send their Letter of Acceptance once these fees are received. We offer several payment options – see below:

Credit card

Payments by credit card can be made securely online. Agents who wish to pay by credit card will receive an email from ELC registration titled “Student Last Name, First Name: Payment Authorization” This message will direct you to a secure site for online payments. Once the payment has been processed, you’ll receive a receipt to confirm payment.

Western Union Global Pay for Students

Global pay allows you to pay tuition fees in your local currency without additional transaction charges. To make a tuition payment using Western Union GlobalPay for Students, go to the GlobalPay for Students system and login with your UVic student number and email address. When you have confirmed your payment through Western Union, submit your confirmation to the ELC at elcreg@uvcs.uvic.ca

Bank wire

Funds must be made in Canadian dollars and sent to:

Royal Bank of Canada
1079 Douglas Street
Victoria, BC V8W 2C5
Canada
Transit #08000
Institution # 003
Account # 000-009-1
Swift ROYCCAT2

  • Specify the bank wire is for the English Language Centre

  • Write student’s name of the bank wire

  • Applications will not be processed until we receive a copy of the bank wire by fax or email

Cheque or International Money Order

Funds must be in Canadian dollars, payable to the University of Victoria


Letters of Acceptance (LOA)

  • At time of application: arrange to pay the application fees and deposits so you can receive your LOA as quickly as possible.

  • Once the deposit and application fees have been received, we will process the application and issue a Letter of Acceptance and covering letter.

  • Letters of Acceptance are mailed and emailed to the agent. If you prefer to have documents sent by courier (FedEx), please mark this on your application. A $65 fee will be charged.

  • Students should apply for appropriate entry visas and/or study permits using the Letter of Acceptance.


Full tuition payment

  • Seven weeks before the ELPI program start date: a program schedule and payment reminder will be sent via email to the agent’s address

  • Five weeks before the program start date: remaining program tuition due

  • Tuition must be paid in full before the program start date. Students are not permitted to attend classes unless their tuition has been paid in full.

Late Payments: Payments received after the five week deadline will be subject to an additional CAD $100 late payment fee.


Applying for Pathways Programs

  1. Download a University Pathways Program for International Students application form

  2. Have the student complete the form, and return to us by email at elcreg@uvcs.uvic.ca

  3. Ensure the student signs the application form

  4. Arrange payment of the following application fees and deposits:

  • $325 – Non-refundable application fee

  • $250 – Homestay application fee (if applicable)

  • $1000 – Program Deposit (part of tuition, not an additional cost)

_______

CAD $1575

Letters of Acceptance and tuition payment for the Pathways Program

  1. At time of application: arrange to pay the application fees and deposits.

  2. Arrange for original transcripts and IELTS or TOEFL scores to be sent to the English Language Centre.

  3. If the student is accepted to the Pathways Program, we will email and mail a Letter of Acceptance to the agent.

  4. Students should apply for a study permit using the Letter of Acceptance.

  5. If the student choses dormitory accommodation, UVic housing will contact the student directly once the student has been accepted into the program.

  6. Seven weeks before the program start date: a payment reminder and the first week schedule will be sent via email to the agent’s address.

  7. Five weeks before the program start date: remaining program tuition due.