Continuing Studies Policies

Cancellation policy

We reserve the right to cancel or reschedule courses (or other offerings) without notice, and to establish special regulations for admission to non-degree programs or courses.

If a course or offering is cancelled or rescheduled, the liability of Continuing Studies at UVic is limited to a refund of your course fee, or—if desired—transfer to another offering.

Withdrawal and refund policy

To withdraw from a course, let us know in person or by phone (250-472-4747), at least:

  • seven days before the first meeting of short-term courses, workshops or conferences
  • before the second class when a course meets once or twice weekly over a period of several weeks

Depending on your method of payment, a refund will be either mailed to you or credited to your credit card. The Canada Revenue Agency requires that we request the return of your original receipt.

If you withdraw from a course, you may be charged an administrative fee. The amount may vary according to the type of course, but will be at least $15.

Note: Some programs have special refund policies. Please check the refund and withdrawal policies on each course page for more information.

Business and Management Programs Policies

Certificate in Adult and Continuing Education Policies

Cultural Resource Management Programs (CRMP) Policies

English language proficiency

The University of Victoria requires all students to meet a certain level of English language proficiency.

If your first language is not English, you must submit proof of English skills to be considered for admission to UVic.

International students who need to improve their English skills before applying to UVic may wish to consider a program like the University Admission Preparation (UAP) Program offered through the UVic English Language Centre.

Transfer credits/advanced standing/prior learning assessments

In some Continuing Studies programs, you may be allowed to transfer up to 4.5 units of appropriate credit towards your program, as long as you have not already used the credits towards a degree.

The credits must have been completed at UVic or other accredited universities.

Conversely, you may be able to transfer credits earned within the program to an undergraduate degree program.

Please contact your Program Coordinator for more information.

Academic integrity/cheating/plagiarism

Certificate and diploma students must follow the University of Victoria’s academic regulations on standards of academic integrity. Failure to meet the accepted standards of academic integrity is a serious offence. All allegations of plagiarism and cheating will be dealt with according to the University’s academic regulations.

To avoid accusations of plagiarism (i.e. copying another person's work), all direct quotations and borrowed ideas used in an assignment must be properly acknowledged.

If you have any questions about appropriate ways to acknowledge other people's work, contact your instructor. Ignorance of proper referencing techniques is not an excuse for plagiarism.

Grade appeals

If you wish clarification on—or are dissatisfied with—your grade for an assignment or a course, first discuss the matter with the instructor who will review the work in question. If you want to appeal the instructor's decision, contact your Program Director to request a formal appeal.

You should start this process within three weeks of receiving your final grade. Experts in the subject matter will be sought to review the course work. The second opinion will be binding.

Please refer to the University Policy outlined in the University of Victoria calendar for more information.

Privacy policy

The University of Victoria is committed to providing our faculty, staff, students, and visitors with websites that respect their privacy.

Official University of Victoria websites do not automatically gather any personal information from you, such as your name, phone number or email address. This information is only obtained if you provide it voluntarily, through contacting us via email, or through an online form.

Any personal information you do provide is managed according to the British Columbia Freedom of Information and Protection of Privacy Act (FOIPPA). This means that, at the point of collection, you will be informed that your personal information is being collected, the purpose for which it is being collected, and that you have a right of access to the collected information. If you have questions regarding Freedom of Information or Protection of Privacy, please email or 250-721-8258. The Office of the University Secretary coordinates all formal FOI requests for the university.

For more information, please visit the University of Victoria Legal Notices page.