Business and Management Program Policies

Our program policies help ensure that we are able to offer the highest quality programs and the best experience possible for our students. Please read them carefully and contact us if you have any questions.

All registered students must be 18 years or older by the start date of your study program, with no exception.

If English is not your first language, you will be asked for proof of proficiency in English before you will be admitted to a Business and Management course or program.

Required levels:

  • IELTS (academic) 6.0 overall (no section less than 5.5)
  • TOEFL IBT 79 (no section less than 17)
  • UVic ELC level ELPI 570
  • UVic ELC English Proficiency Test: B2+ or higher
  • Successful completion of approved English Partner Pathway Program (contact our office for details)

Please note that in rare circumstances we may request secondary verification of English proficiency prior to admission. 

Students applying to the Business and Management programs who meet all academic requirements except for the English proficiency requirement, may apply for conditional admission. 

You may qualify for conditional admission if registered in an English program through one of our approved English pathway partners - please contact us for more info. Students have 1 year from acceptance date to remove the condition.

If you do not provide proof of meeting the English proficiency requirement within 1 year of acceptance date, you will be withdrawn from your registered program and re-application will be necessary.

You must apply online for the CBA, DBA, and Fast Track programs by deadlines indicated, including receipt of all required supplementary documents such as transcripts, resumes, and/or records of English proficiency.

Business and Management Programs has the right to edit or change application deadlines without notice, waitlist applications, or to close application deadlines. Acceptance into the program does not guarantee registration in individual courses, as such early program application and course registration is strongly encouraged. 

If you are interested in completing a short Professional Development Certificate (PDC) such as the PDC in Business Communication, application is not required and a one-time program fee of $20 is charged upon course registration. 

Application fees and tuition deposit (if applicable) are due at time of application. Business and Management Programs cannot process applications before receiving the required fees. Remaining tuition and student fees are due at, or prior to, course registration. View information about available payment options.

If you are interested in completing a short Professional Development Certificate (PDC) such as the PDC in Business Communication, application is not required and a one-time program fee of $20 is charged upon course registration. 

We advise early registration in courses as space or course selection cannot be guaranteed. All course tuition and student fees are due at time of registration. Business and Management Programs will not hold seats in courses without payment.

Students may register for individual courses online and are not required to apply for CBA/DBA programs. 

If you have any questions or concerns about registration, course selection, or graduation requirements, please contact us.
 

Regular attendance and participation in all face-to-face and online courses is expected. Students who do not attend class or connect to their course site without previous written communication and consent for absences may be administratively withdrawn from a course.

For international students in CBA/DBA full-time programs:
International students in full-time programs who are inactive in any course could be administratively withdrawn, which may drop you to part-time status and may have implications for your temporary resident status in Canada and eligibility for future immigration programs. It is the responsibility of students to ensure they are meeting the requirements of their study and/or work permits. 

All international students in full-time programs who do not register in courses by the term start date or new students who do not defer their acceptance to a future term of study will be administratively withdrawn from the CBA/DBA program. Re-application to the program including application fee and program deposit will be required. Please note it is the responsibility of students to ensure they are meeting the requirements of their study and/or work permits. 

All students must follow the Division of Continuing Studies academic regulations on standards of academic integrity for non-credit courses noted in the Policy on Academic Integrity. All allegations of academic integrity violations, including plagiarism, multiple submissions and cheating, will be dealt with according to the University’s academic regulations. If you have any questions about appropriate ways to acknowledge other people's work, please review the University of Victoria's Academic Integrity Resources and Plagiarism FAQs. If you have further questions, please contact your instructor or program staff.

Students in the CBA or DBA programs who wish to study full-time must take a minimum of 3 courses per term. In order to set yourself up for success with a manageable workload, we strongly suggest registration in no more than 4 courses per term. Upon Director approval, students may be able to register for 5 courses in a term.

Please note that our intensive programs have a set schedule and do not fall within the guidelines noted above. 
 

Students not meeting the minimum passing requirements (multiple assigned grades of W, F, or I) may be withdrawn from the program. Students wishing to continue their studies would then need to re-apply for a subsequent term.
 

Business and Management Programs reserve the right to make changes to program or course fees, schedules, and programs without notice. 

Courses or programs may be cancelled without notice. If a course or program is cancelled, all tuition fees including applicable student services fees, will be refunded. The application fee is non-refundable. Business and Management Programs reserves the right to establish special regulations for admission to programs at any time.
 

Upcoming new international students who are unable to begin the program on their accepted program term start date can request a one-time deferral to a future term within 1 year.

Students requesting a deferral should submit a deferral request form by the deadlines noted below. We are unable to accommodate late deferral requests. Deferral deadlines: 

  • September term: August 15
  • January term: December 15 
  • May term: April 15 

Deferral requests are subject to approval and available seats. A deferral fee ($100) will be charged for approved deferrals, and there is a limit of one deferral per student, no exception. Students who have previously deferred their studies will not be permitted to defer repeatedly and, instead, will be required to re-apply to the program and pay a new application fee and program deposit.

If you are an international student and your visa is denied, the above will apply. If your visa is denied a second time, you will need to submit a new application with another deposit and application fee.

International students already in Canada cannot transfer fees between programs unless an emergency requires them to return home. In these cases, students must provide the Business and Management Programs with a doctor’s note and proof of a return air ticket to their home country. This process is subject to an additional $100 transfer fee and must be approved by the Program Director.

International agents provide valuable student recruitment and support service for UVic Business and Management Programs. We carefully screen, onboard, and train these representatives, however students should be aware of the following:

  • An agent's services are not required in order to apply to Business and Management programs. Students are welcome to send inquiries and applications directly to Business and Management Programs. 
  • Business and Management Program agents are only authorized to recruit for Business and Management Programs and other approved UVic Continuing Studies programs.
  • UVic Business and Management Programs cannot take responsibility for any errors, omissions or other failures of any agent.
  • Students may discontinue their agent relationship at their own discretion, by written request to the Business and Management programs staff at bmt@uvic.ca.
  • Students are not permitted to 'change' agents under any circumstance once their application has been processed, though they may discontinue their agent relationship.
     

A comprehensive medical insurance plan is one of the benefits provided to international students enrolled in full-time Business and Management programs, upon payment of the Student Services Fee. This fee includes:

  • Medical insurance provided by guard.me@UVCS
  • Access to CARSA, UVic’s world-class athletic facility.
  • A bus pass valid while you are studying
  • Expanded access to UVic student clubs, organizations and events

The cost of health care in Canada is very high for those who do not have health insurance. In order to ensure medical issues do not cause you financial difficulty, all Business and Management Program students are required to have comprehensive coverage for the duration of their studies. Family members who are with you in Canada should also have comprehensive coverage. You can purchase dependent coverage for them at an additional cost through guard.me directly. Further information can be found by visiting here.

British Columbia has a mandatory medical services plan (BC MSP) that provides health care coverage for people residing in the province. International students studying in BC for more than 6 months with a valid study permit must apply for BC MSP.
 

The application fee, program deposit and deferral fee for all programs are non-refundable.

Withdrawal deadlines and details are listed below:

Program or course Deadline for withdrawal and refund information
CBA or DBA term length courses (online or face-to-face) A full course refund will be provided only if you withdraw or transfer from the course prior to the term start date. A refund—less an administrative fee ($60)—will be issued if you request to withdraw or transfer courses within one week of the term start date. Deadlines are firm and no refund will be available after deadlines even if you are requesting to transfer to another course. All requests to withdraw or transfer from a course should be directed toward the registration team at uvcsreg@uvic.ca or (250)472-4747.
CBA or DBA intensive courses (face-to-face) Intensive course options are not currently available. 
 
CBA/DBA Fast Track program A tuition refund will only be provided if you withdraw from the program prior to the start date.
DBA Accelerated program A tuition refund will only be provided if you withdraw from the program prior to the start date.
 


All requests to withdraw or transfer from a course must be submitted to the registration team at uvcsreg@uvic.ca or (250)472-4747.

Full-time international students who are accepted in the program, but do not register for their courses by the program start date will be withdrawn. Re-application to the program including application fee and program deposit will be required.

If you are an international student and your visa application is denied by the Canadian Embassy and you wish to withdraw, we can refund tuition fees paid including the program deposit. In order to process the refund, students must provide a copy of the visa refusal from the Canadian Embassy. All requests for withdrawal must be received in writing to bmt@uvic.ca.

Please note tuition refunds may be less any applicable currency exchange or banking fees.
 

Please note that if you are an international student and your visa application is denied by the Canadian Embassy, we can refund tuition fees paid including the program deposit. In order to process the refund, students must provide a copy of the visa refusal from the Canadian Embassy. If your visa is denied a second time, you will need to submit a new application with another deposit and application fee.
 

Students who complete the CBA Program may continue to future study in the DBA program. Courses completed in the CBA program will be credited towards the DBA course requirements. Students must submit an application to the DBA program including the application fee. 

Students studying in our CBA Fast Track and DBA programs may qualify to apply to a degree program at a partner institution such as Royal Roads and the MGB Program at UVic.

Students can complete any number of approved Professional Development Certificates (PDC) within their CBA or DBA programs. Students may not retroactively receive a Professional Development Certificate if all courses are already completed. 
 

Students can transfer between programs once. Request must be submitted in writing to bmt@uvic.ca.

Students admitted to or who have started the CBA program may be permitted to transfer to the DBA program. Credit will only be granted for DBA program.

Students admitted to or who have started the DBA program may be permitted to transfer to the CBA program. Credit will only be granted for the CBA program. Students who wish to continue their studies in the DBA program would need to re-apply upon completion of the CBA.
 

BIDA, ISP, TECH, etc. elective course codes may adhere to different policies and deadlines. Please refer directly to those course pages for details. Please note Business and Management policies do not replace these individual course policies. 
 

The University of Victoria requires a student’s consent to release any information pertaining to the student record, or to conduct student-related business, with anyone other than the student. In order to release student information to another individual, students must email bmt@uvic.ca with their written permission.
 

For students who are in their final term of study or those who have completed the program requirements, please be sure to submit an Application to Graduate. The deadline to apply for Spring (June) convocation is February 28, and the deadline to apply for Fall (November) convocation is August 15. 

Full-time international students with a valid study permit who require a leave from their studies for their upcoming or current term they are studying in must complete and submit the authorized leave form. Students must provide the reason for taking an authorized leave and use the Leave request form.

Domestic students and those without a study permit are not required to submit leave requests.